Code Platoon: Privacy Policy

Updated Date: March 1, 2026

This Privacy Policy applies as between you, the User of this website (https://www.codeplatoon.org), and Code Platoon, NFP, the owner and operator of this website. This Policy explains how we collect, store, and use personal information when you interact with our website, apply to our programs, donate, or otherwise engage with Code Platoon online.

By using this site, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the site.

1. Definitions

  • Account: the personal information and credentials used by Users to apply, donate, or sign up for communications.

  • Content: all text, graphics, images, video, audio, and other materials published on codeplatoon.org.

  • Cookie: a small text file placed on your device by our website when you visit certain parts of the site or use certain features.

  • Data: all information submitted to codeplatoon.org, including but not limited to application details, donation details, and newsletter sign-ups.

Services: program information, applications, donation processing, volunteer engagement, and related offerings through our website.

2. Data We Collect

We may collect the following types of information:

  • Personal details such as name, email address, phone number, and mailing address.

  • Application information provided when applying to Code Platoon programs.

  • Payment and billing information for donations or paid services.

  • Communication preferences (e.g., newsletter sign-ups).

  • Technical data such as IP address, browser type, and usage behavior.

  • Information collected via cookies (see our Cookie Policy).

  • Mobile phone numbers and SMS consent records when users choose to opt in to receive text message communications from Code Platoon.

3. How We Use Your Data

We use collected Data to:

  • Provide program information and process student applications.

  • Process donations and provide tax receipts.

  • Communicate updates, newsletters, and opportunities.

  • Manage volunteer or partnership inquiries.

  • Improve our website and outreach strategies.

  • Maintain security and comply with legal obligations.
  • Send SMS messages related to program applications, enrollment reminders, event notifications, and other operational communications when you have opted in to receive text messages.

Prospective Student Applications

When you apply to a Code Platoon program, we collect and process the information you provide (such as education history, military affiliation, and application responses) to:

  • Review and evaluate your eligibility for admission.

  • Communicate with you about your application status, next steps, and enrollment opportunities.

  • Provide optional pre-application learning resources and guidance.

  • Generate anonymized, aggregated reporting to help us evaluate and improve our admissions process.

We will not share individual applicant data with outside parties except as required by law or as necessary to operate our admissions process (for example, through secure application and admissions systems).

Donors and Supporters

When you make a donation or pledge support, we collect the necessary personal and payment details to:

  • Process your donation securely.

  • Provide receipts and acknowledgments for tax purposes.

  • Communicate with you about your giving history and opportunities to support Code Platoon.

  • Maintain accurate records for compliance and audit purposes.

We do not store full payment card information on our systems. Payment processing is handled securely through third-party providers. Donor information is never sold or rented to outside organizations.

4. Data Sharing and Third Parties

We do not sell your personal information. We may share Data with:

  • Service providers (e.g., donation processors, email platforms, analytics providers) to support our operations.

  • Regulatory or legal authorities when required by law.

  • Third-party integrations (e.g., embedded videos, event registrations, analytics tools) that may collect limited data under their own policies.

All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties, excluding aggregators and providers of the Text Message services.

5. SMS Messaging and Consent

If you choose to opt in to receive SMS messages from Code Platoon, we may send text messages related to:

  • Application reminders and deadlines

  • Enrollment steps and important program updates

  • Event or information session reminders

Message frequency may vary. Standard message and data rates may apply.

You may opt out of SMS messages at any time by replying STOP to any message.

SMS consent is not a condition of applying to or participating in Code Platoon programs.

Code Platoon does not share SMS consent data with third parties.

6. Data Security

We take reasonable technical and organizational steps to protect your personal information against unauthorized access, loss, or misuse. However, no online system can guarantee complete security.

7. International Access

Code Platoon is based in the United States, but our website may be accessed globally. By using the site from outside the U.S., you acknowledge that your information may be transferred to and processed in the United States.

8. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • The right to access, update, or delete your personal data.

  • The right to opt out of marketing communications.

  • The right to restrict or object to certain types of processing.

  • The right to withdraw consent where consent has been given.

Requests to exercise these rights may be made via the contact information below.

9. Retention of Data

We retain personal information only as long as necessary to fulfill the purposes described in this Policy, meet legal obligations, or resolve disputes. Once no longer required, data will be securely deleted.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Code Platoon, NFP
 Email: info@codeplatoon.org
 Address: One South Dearborn, 20th Floor, Chicago, IL 60603

11. Changes to This Policy

We may revise this Privacy Policy from time to time. Updates will be posted on this page with a new effective date.